A file plan lists where specific documents are to be?

A file plan is an essential tool in information management that outlines how documents are categorized, organized, and handled within an organization. The key notion here is "maintained," which implies ongoing care and management of documents to ensure that they are accessible, accurate, and functional over time.

When documents are maintained, it involves not only storing them but also ensuring that they are regularly reviewed, updated, and, if necessary, disposed of according to organizational policies and legal requirements. It reflects an active approach to document management rather than simply a static location or status.

While options like archived, stored, and distributed provide specific contexts for documents, they do not encompass the full scope of handling documents through their lifecycle as "maintained" does. For instance, archiving specifically refers to moving documents to a designated archive location, and storing focuses on the physical or electronic location of the documents without implying ongoing action. Distributing refers to the dissemination of documents, which also doesn't capture the essence of maintenance. Thus, "maintained" accurately represents the broader responsibilities involved in document management as outlined in a file plan.